Be Prepared: Tasks to Complete Before Your Tenants Move In

Once you have signed a rental agreement with your tenants, it is important that you complete all necessary tasks before they move into the property. This includes a wide range of duties, from cleaning and maintenance to creating an inventory.

As leading letting agents in Birmingham, at Belvoir we understand the importance of preparation. Here, we have compiled a guide that will assist you as you are preparing for your tenants to move in.


Before any tenants move into your property, you must ensure that it is professionally cleaned and in an immaculate condition.

As tenants are expected to leave the property in the same state they in which they found it at the end of their tenancy, you should make sure that everything is clean and in a ready-to-use condition, and that all furniture and appliances that are going to remain in the property are also fit for immediate use.


It is very helpful to both you and your tenants if you take the time to put together an inventory of all of the furniture and appliances that will remain in the property as part of the rental agreement. This inventory should include photos of all items and state their exact condition, including any visible or known damages, before the tenants move in.

Make sure that your tenants read and sign this inventory on the day that they move in, as this establishes an agreement of what the property contained and what should be left behind when your tenants move out.


If you are letting out a furnished property, or one that includes any electronics or appliances, you should make sure that you make all manuals available and accessible to your tenants, particularly in case something is not working properly.

Store all of these manuals in a safe place and make sure your tenants are aware of their location in the property when they move in.

Emergency Contacts

Compile a list of emergency phone numbers and contact details for your tenant and draw this list to their attention on the day that they move in. This should include your own phone number and the contact details of the letting agent, as well as other details your tenants may find helpful.

It is also a good idea to compile a brief troubleshooting list for your tenants, which will help to guide them in certain situations, such as in the event of a burst pipe. Here, you can also give any guidance on any appliances that may be tricky to use.

We hope you found this information helpful and that you now feel more prepared to welcome your new tenants. At Belvoir, we help both landlords and tenants with our professional letting service, so whether you are looking to rent out your own property or find a new home, we can help you. Call us today on 0121 212 0122 to find out more.