Rent Smart Wales

Since 23 November 2015, the legal obligation for all Landlords operating in Wales is to register in order to comply with the law.

In order to register a landlord must provide accurate and up-to-date information about themselves and their rental properties in Wales.

This  requirement comes from Part 1 of the Housing (Wales) Act 2014

Do you own a property in Wales that you don’t live in?

Do you allow someone else to live in that property (as their main residence), and do they pay you money to live there?

Is the property rented on an assured, assured shorthold or regulated tenancy?

If you answer yes to these questions you are a landlord and need to comply with the registration requirements in Wales.

You can register as a landlord through this website; you simply need to create an account and work through the on-line process. A landlord must complete the registration themselves; an agent or another person who is not the landlord cannot do it on their behalf. Apply Now

If you are a self-managing landlord you will also need to apply for a licence. To find out more read the Landlord Licensing section.

A landlord, for the purpose of the legislation, is the person who is entitled to possession of the property.  This in most cases will be the owner of the property.

A landlord who must register therefore could be an individual person, a group of people or even a company (depending on how the property is owned).  If the property being registered is in joint ownership, one lead owner must register it on behalf of all other owners.  If a property is owned by a company, the company registers as the landlord.

A landlord registration costs £33.50 if completed on-line.  This is the cost for each landlord type registering.  The cost for registration does not increase if more than one rental property is part of the registration.

If someone requests a paper application form to complete instead of doing the registration on-line it costs £80.50.

A landlord must include the address of all rental property in Wales they are the landlord for in their registration. This will be the address of all dwellings (buildings, or part of a building, occupied as a separate dwelling) which are subject to, or marketed or offered for let under a domestic tenancy. Only dwellings rented on assured, assured shorthold or regulated tenancies are required to be part of the register. These are the main types of tenancies used to rent out properties privately in Wales.

A landlord’s registration lasts 5 years after which time they must re-register. During the registered period a landlord must keep the information within it up to date. By law, certain changes in information must be notified.

These are:

  • Any change in name; correspondence address; contact telephone number; e-mail address or other contact information provided as part of the registration
  • Any change (either that someone has started or ceased) to undertake letting or management at the registered rental property (for which they would need a licence from Rent Smart Wales)
  • Any changes of interest the landlord has with the rental property (i.e. if they sell a registered property)

If a landlord acquires another property subject to, or marketed or offered for let under a domestic tenancy in Wales they are obliged to add it to their registration. A landlord has 28 days to do this within.

Failure to register or providing false or misleading information on your registration is an offence which could lead to:

  • A fixed penalty notice of up to £150
  • Prosecution and unlimited fines
  • Rent Repayment Order
  • Rent Stopping Order; and
  • your ability to secure possession of the property being restricted

To view the Rent Smart Wales Enforcement Policy, please visit www.rentsmart.gov.wales for more information

Licence conditions and the Code of Practice

Every licence is issued with a set of conditions that a landlord or agent must follow. Failure to abide by these conditions puts a licence at risk of revocation.

These conditions set out the things that must be done to maintain a licence over its 5 year duration. Sometimes, bespoke conditions and deadlines are applied to deal with specific concerns.

Compliance with the Code of Practice is a condition attached to every licence. This document lists all the legal requirements that licensees must comply with at every milestone throughout a tenancy.

Agents usually have additional conditions to demonstrate that they have the following safeguards in place:

  • Professional Indemnity Insurance
  • Client Money protection
  • Membership of a redress scheme

Arrange a free market appraisal

If you’re a landlord, looking to let or you’re just interested in how much your property might be worth, the best way to get an accurate and detailed understanding is through a free one-to-one appraisal with one of our experienced local agents. Request an appraisal with us using the form below.

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